406 - Emergency and Weather-Related Leaves and Pay
Responsible Office: Human Resources
Responsible Officer: Chief Human Resources Officer
Related Policy: Minnesota State Board Policy: 4.4
PART 1. POLICY
The President or designee may close the college due to an emergency that threatens the health and safety of individuals, those employees not deemed vital for the safe operation of the College may be excused from duty with full pay. A Campus closure applies to all employees without regard to labor contract. Weather or other emergency essential employees who are not excused from work will be paid at their regular rate of pay.
See also Policy No. 708 Weather/Emergency Conditions
PART 2. PROCEDURE
- The decision to cancel one, several or all classes (on and off-campus), in the absence of closing the college will be made by the President or designee. When classes are canceled, but the College is not closed, individual faculty shall take personal leave or make appropriate curricular adjustments, e.g. scheduling make-up classes, meetings, office hours, or other compensatory activities, as approved by administration and allowed by bargaining unit contracts.
- The decision to cancel a non-academic event, in the absence of closing the college, will be made by the director of the activity in consultations with that person's supervisor.
- When employees cannot get to work, or must leave work early, due to inclement weather, emergency/personal leave or vacation leave may be granted. An E-Timesheet form should be completed. At the discretion of the supervisor, the employee may be permitted to make up the time.
- Employee uniform time reports should indicate the number of emergency hours utilized in the remarks section of their uniform time report.
- Employees who reported to work and were sent home will not be paid for more than their regularly scheduled hours.
- Employees who were required by their appointing authorities to remain at work will not be paid for more than their regular scheduled hours or the actual number of hours worked inclusive of any overtime.
- Employees authorized to telework or who has means to work from home are not eligible for Emergency Paid Leave.
- Employees on approved sick or pre-arranged vacation/leave will not have such leave time restored to their leave balances.
- Employees on any approved leave without pay shall not be paid for this emergency leave time.
- Employees who called in, on the day of an emergency, for vacation time, compensatory time or leave without pay will be credited with emergency leave from the point of the declaration of the emergency to the end of the scheduled shift, if the appointing authority ceased operations during their regular shift.
- An employee's absence with pay for emergency situations shall not exceed 16 hours during that emergency unless the President has authorized a longer period.
Approved: June 17, 1997
Reviewed: December 28, 2010; March 12, 2014; December 7, 2020
Revised: February 15, 2000; June 30, 2004; December 7, 2020