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Minnesota State College Southeast
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513 - Grant Applications/Submittal

The College encourages all staff to seek grant opportunities to fund appropriate programs and activities. The requester/grant applicant must obtain the approval of the Executive Council and the President prior to submitting the formal grant application. The approval of the grant concept will be based upon the Summary Proposal as described in the Grant Applications / Submittal Procedures. Once approval of the Summary Proposal is obtained, the applicant is authorized to develop the full proposal, obtain the authorizing College signature on the face sheet of the application and forward the full proposal. In the event that the applicant must submit an "emergency" proposal, s/he should follow the steps as outlined in the Grant Applications / Submittal Emergency Procedures.

Grant Applications / Submittal Procedure  

Routine

After identifying a potential grant proposal opportunity, the Applicant will prepare a Summary Proposal which describes:

  • The problem or need to be addressed
  • The agency or foundation that will receive the proposal
  • Whether the proposal is responding to a request for proposal (RFP) or is unsolicited
  • Budgetary considerations:
    • The amount of funds being requested and whether an institutional match is required. If a match is required, the applicant must indicate the source of the proposed match.
    • Determine whether there will be costs to continue work after the potential grant period ends. If so, explain the extent and nature of the costs.
    • Any College resources (beyond match) that will be required (space, equipment, personnel time).
  • Due date for the submission of the grant application
  • Designation of the Principal Investigator

The Applicant will submit to the administrator to whom s/he reports most directly the Summary Proposal Sheet with a request for approval from the Executive Council.

The Administrator will take the proposal forward to the Executive Council and report back its approval and/or questions/concerns that might surface in its review. Depending on the nature of the response, the Applicant may have to resubmit a revised proposal for approval by Executive Council.

The Executive Council turnaround is expected to be three weeks based on its regular meeting schedule at two times per month. Delays will be communicated to the Applicant via the Administrator.

Pending approval of the Executive Council, the President or his/her designee will approve a formal grant application.

Emergency Application

An emergency application requires a faster handling of the application. To expedite the regular process, the Applicant will prepare an Emergency Proposal that describes:

  • The reason for the emergency nature of the request
  • The agency or foundation that will receive the proposal
  • The due date for the proposal
  • A statement affirming that the College will not be held accountable for any matching funds or other obligation of resources. If a match is required, the applicant must indicate the source of the proposed match. Additionally, the applicant must explain the extent and nature of costs that might be required to continue work after the potential grant period ends and, of other College resources (beyond match) that might be required (space, equipment, personnel time)
  • A statement affirming that no management prerogatives of the College will be superseded by the award of the grant

The Applicant will present the emergency proposal to the administrator to whom s/he reports most directly with a request to present it to the President or his/her designee for immediate approval. If approved, the full proposal may be submitted with appropriate authorizing signatures. If the proposal is not approved, the administrator will report back with the questions and/or concerns that the applicant must address, if s/he chooses to proceed.

Submission of Final Proposal

The applicant must obtain the signature of the President or his/her designee on the "face sheet" of the application. The full budget must have been reviewed and approved by the College's Chief Financial Officer prior to requesting the President's signature. 

Approved: April 10, 1997
Reviewed: December 28, 2010; October 31, 2013
Revised: February 15, 2000; June 30, 2004


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RED WING CAMPUS | 308 Pioneer Road | Red Wing, MN 55066 | 651-385-6300
WINONA CAMPUS | 1250 Homer Road | Winona, MN 55987 | 507-453-2700

Minnesota State College Southeast is an affirmative action/equal opportunity educator and employer. ADA accessible. MSC Southeast is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, or sexual orientation. In addition, discrimination in employment base on membership or activity in a local commission as defined by law is prohibited.

 

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