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Minnesota State College Southeast
A Technical & Community College
Student Handbook - Section A: College Information and Policies

Data Privacy

All actions concerned with MSC Southeast data collection and storage are administered in compliance with the provisions of both state and federal law. 

Private Data 

  • All requests for private data must be submitted in writing, with intended usage indicated, providing an authorized school official is present at that time.
  • Private data must be provided to authorized recipients; MSC Southeast may assess a processing fee for providing private/public data.

 

Public Data

Public, non-confidential, and summary data will be made available upon request.

  • College Directory Information includes the student's name, city, major field of study, participation in recognized activities and sports, dates of attendance, graduation date, and degrees and awards received. 
  • College Limited Directory Information is used by college faculty and staff to contact students who are or have been enrolled in any college or university in the Minnesota State system. Limited Directory Information includes, but is not limited to, student email addresses and student StarID numbers.  
  • Certain information may also be shared with LeadMN, the association of Minnesota 2-year public college students, so the association can communicate with its members. This information may include student name, e-mail address, and student status (new student, returning student, etc.). 

 

Confidential Students

Students may request confidential status. If you are considered a confidential student, we will not release information about your participation in the college to any member of the public under any circumstances. 

Students who do not wish their information to be released should complete the Authorization to Withhold Directory Information Form, which is available in the Student Services Office or from the Student Forms page. 

Students who request suppression of their Directory Information will also be deemed to have requested suppression of their Limited Directory Information. Their information will not be shared with LeadMN.

Note: Use of your student email account may compromise student confidentiality. You can contact the Information Technology Helpdesk (helpdesk@southeastmn.edu) to request that your name be removed from the email system.  

See also: Student Rights -- "Know Your Rights"

Release Without Consent

As required or permitted by law, the college may release personally identifiable information in an education record without consent. For example, records may be shared in the event of an emergency, a law enforcement situation, or among college school officials who a legitimate educational interest in the records. For details, see the procedure in Section 123: Access to Student Records.


© 2020 Minnesota State College Southeast

RED WING CAMPUS | 308 Pioneer Road | Red Wing, MN 55066 | 651-385-6300
WINONA CAMPUS | 1250 Homer Road | Winona, MN 55987 | 507-453-2700

Minnesota State College Southeast is an affirmative action/equal opportunity educator and employer. ADA accessible. MSC Southeast is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, or sexual orientation. In addition, discrimination in employment base on membership or activity in a local commission as defined by law is prohibited.

 

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Minnesota State College Southeast
A member of Minnesota State

This document is available in alternative formats to individuals with disabilities by calling 877-853-8324 or 507-453-2700.